OSR Projects CIC

Privacy Policy

OSR Projects collects and monitors personal data in compliance with the GDPR (General Data Protection Regulation).

We only possess personal data from individuals who have consented to receive information. The personal details you submit to us will only be used for the specific purposes outlined below and will not be passed onto third parties without your consent.

If you wish for your data to be removed or updated, please contact us directly at info@osrprojects.co.uk

If, as determined by us, the lawful basis upon which we process your personal information changes, we will notify you about the change and any new lawful basis to be used if required. We shall stop processing your personal information if the lawful basis used no longer applies.

Know your rights

Under the GDPR your rights are as follows:

  • the right to be informed
  • the right of access
  • the right to rectification
  • the right to erasure
  • the right to restrict processing
  • the right to data portability
  • the right to object
  • the right not to be subject to automated decision-making including profiling

You can read more about your rights in detail here.

Internet cookies

We use cookies on this website to provide you with a better user experience. This is done by placing a small text file on your device/computer hard drive to track how you use the website; to record or log whether you have seen particular messages; or to display relevant content. Some cookies will be saved for specific time periods, where others may last indefinitely unless removed by you. Your web browser should provide you with the controls to manage and delete cookies from your device, please see your web browser options.

Data security and protection

We ensure the security of any personal information we hold by using secure data storage technologies and precise procedures in how we store, access and manage that information. Our methods meet the GDPR compliance requirement.

Transparent Privacy Explanations

We have provided some further explanations about user privacy and the way we use this website to help promote a transparent and honest user privacy methodology.

Email marketing messages & subscription

Under the GDPR we use the consent lawful basis for anyone subscribing to our newsletter or marketing mailing list. We only collect certain data about you, including your name, email address if you would like to receive the OSR Projects Newsletter.

Any email marketing messages we send are done so through an EMS, email marketing service provider. An EMS is a third party service provider of software/applications that allows organisations to send out email marketing campaigns to a list of users.

Email marketing messages that we send may contain tracking beacons/tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of data such as times, dates, IP addresses, opens, clicks, forwards, geographic and demographic data.

Any email marketing messages we send are in accordance with the GDPR. Every email we send will provide you with an easy method to withdraw your consent (unsubscribe) or manage the information we hold about you at any time.

Our EMS provider is Mailchimp.

Social Media

We use social media (namely Facebook, Instagram, Twitter and LinkedIn) to communicate with you. Settings on these platforms give you the option to consent to giving third parties permission to access information from you. This is so we can measure who we’re reaching and whether we’re communicating with you effectively. It also enables us to launch online campaigns, such as targeted advertisements.

Equal Opportunities Policy

Updated November 2019

  1. Context 

We aim to treat everyone equally and to ensure that no job applicant, employee, freelance worker, commissioned artist or audience member is discriminated against on the grounds of a protected characteristic. The following are protected characteristics:

  1. a) Age;
  2. b) Disability;
  3. c) Gender reassignment;
  4. d) Marriage and civil partnership;
  5. e) Pregnancy and maternity;
  6. f) Race (including colour, nationality, and ethnic or national origin); g) Religion or belief;
  7. h) Sex;
  8. i) Sexual orientation.
  9. j) Socio/economic deprivation

We recognise that these characteristics often intersect, and that an individual may be vulnerable to discrimination accross a number of areas.

  1. Recruitment of staff, workers, volunteers and artists 

Recruitment is based upon an individual’s education and training, relevant experience and knowledge, skills and abilities, personal qualities and capacity for development. We welcome alternative qualifications including life experience and work history in lieu of a traditional educational or academic background. We will not discriminate on the basis of gaps in someone’s employment history, and recognise that these can result from class and socio-economic status, illness, caring responsibilities and other life events. Any job descriptions or artist call outs are advertised locally, regionally and nationally in a variety of formats, appearing where they can be accessed by a wide section of the population. Where possible, we offer alternative formats for application.

  1. Monitoring 

An Equal Opportunities Monitoring Form is supplied to all artists, volunteers and job applicants and returned to OSR Projects on a voluntary basis, providing valuable data to inform future activity and recruitment procedures.

  1. Programme

OSR Projects aims to lead, develop and manage a range of high-quality arts projects, which are designed to engage with diverse range of subject matter, relevant and resonating with different members of our community. We recruit and commissioned professional artists from diverse backgrounds to deliver the projects with and for people and participants. We consciously work with young people and participants of different ages, abilities and socio-economic backgrounds in schools and non-formal educational settings throughout Somerset.

  1. Retaining staff 

This policy will be made available to all staff, workers, volunteers, artists and facilitators. Training needs are reviewed annually to ensure OSR Projects staff has relevant up-to-date training on developments within Equal Opportunities.

  1. Marketing and publicity 

Our visual marketing material includes images and text that comply with our Equal Opportunities Policy and is distributed across a wide variety of formats to ensure they are accessed by a wide range of people from all sections of the community. OSR Projects endeavours to include images representing a range of people.

Safeguarding Policy

Updated November 2019

  1. Context 

Everyone has a right to live free from abuse, exploitation, harm and fear and to be safe and well. We recognise and respond to all types of abuse and harm including physical, emotional, sexual and domestic abuse, neglect, online abuse, child sexual

exploitation, female genital mutilation, bullying, harassment and cyberbullying, radicalisation, trafficking, grooming and harmful sexual behaviour.

  1. Our Commitment 

It’s our policy to safeguard all adults and children while they take part in OSR Projects activities. This is regardless of their age, disability (physical or mental), gender and gender reassignment, marriage and civil partnership, pregnancy and maternity status, race, religion or belief or sexual orientation. We recognise that some people are vulnerable because of the impact of previous experiences, their level of dependency, their communication needs, or other issues.

  1. Recruitment 

We recruit staff, workers and volunteers safely, and require DBS checks to be made where unsupervised work with children or vulnerable adults is planned to take place. All our work with children and young people will take place under school or parental supervision, or with DBS checked and referenced artists, staff, workers and volunteers. We always have health and safety measures in place – in line with the law and regulatory guidance – to provide a safe physical environment.

  1. Guidance 

We expect all employees, workers, volunteers, staff and commissioned artists to read this policy and adhere to the following guidelines to ensure ongoing safeguarding:

– Take time to understand situations and be alert so that you notice when something is wrong.

– Take action and provide support as soon as a problem emerges and before it gets any worse.

– Safeguard every individual because everyone is equally important and valuable.

– Develop on-going stable relationships of trust with all those you work with. This means you are more likely to notice if something is wrong.

– Help others to put forward their own point of view.

– Always respond if you are concerned about an individual’s wellbeing; never assume someone else has or someone else will.

  1. Reporting 

Our safeguarding policy is designed to enable and empower everyone associated with OSR Projects to share allegations, concerns or disclosures – whether related to OSR Projects activities or not. All and any safeguarding concerns should be reported to Chantelle Henocq or another member of the OSR Projects management committee as soon as possible.

  1. Relevant legislation and guidance 

Human Rights Act 1998

Counter-Terrorism and Security Act 2015

Children Act 1989

Children Act 2004

Children and Social Work Act 2017

Working together to Safeguard Children 2018

Safeguarding Vulnerable Groups 2006

Care Act 2014